Privacy Policy and Cookies information

The operator of the Service www.ostendihr.com and www.panel.ostendi.pl is Ostendi Global Ltd. Piękna street, premises 1, 00-672 Warsaw, REGON: 384538526, NIP: 7010948454.

The Website performs the functions of obtaining information on users and their behaviour in the following manner: a) through information voluntarily entered in forms, b) through saving cookies in end devices, c) through collecting web server logs by the hosting operator nazwa.pl, functioning under the address www.nazwa.pl.

The Service makes it a principle to protect the data of the User using the Ostendi Service.

All data collected and processed by the Ostendi Service is protected using reasonable organisational and technical measures against unauthorised access or illegal use.

Information for which the User has expressly consented to its processing, the Service may pass on to subsidiaries, parent companies, affiliated companies or other trusted companies or persons for processing on our behalf.

The use of Google and/or Microsoft 365 user data complies with Google’s API Services User Data Policy (https://developers.google.com/terms/api-services-user-data-policy) requirements for restricted use and Microsoft 365 requirements.

The OstendiHR application obtains Google user data after users agree to access: name, email address, preferred language, profile picture and Google calendar. The acquired data is used to create appointments directly in the provided calendar.

The User who uses the Ostendi Service confirms that he/she has read and understands this Privacy Policy and Cookies, the Ostendi Service Terms and Conditions and the Ostendi Service SMS Payment Terms and Conditions and agrees to the processing of his/her personal data in accordance with the Ostendi Service Terms and Conditions, the Ostendi Service SMS Payment Terms and Conditions and this Privacy Policy and Cookies.

Information on forms

The service collects information voluntarily provided by the user.

In addition, the service may save information about the connection parameters (time stamp, IP address).

The data in the form are not made available to third parties other than with the user’s consent.

The data provided in the form is processed for the purpose resulting from the function of the specific form, e.g. for the service request process or for the commercial contact.

The data provided in the forms may be forwarded to entities technically performing certain services – in particular, it concerns the forwarding of information on the registered domain holder to entities which are Internet domain name operators), payment services or other entities with which the Operator of the Website cooperates in this area.

Information on cookies

The Website uses cookies.

Cookies are IT data, in particular text files, which are stored in the Service User’s terminal equipment and are intended for use on the Website. Cookies usually contain the name of the website from which they originate, the time of storing them on the terminal equipment and a unique number.

The Service operator is the entity placing and accessing cookies on the Service User’s terminal equipment.

Cookies are used for the following purposes: a) creation of statistics that help to understand how users of the Website use the sites, which makes it possible to improve their structure and content; b) maintaining a session of the Website User (after logging in), thanks to which a User does not have to re-enter his/her login and password on each subpage of the Website;

c) defining a profile of a User in order to display him/her customised materials in advertising networks, in particular the Google network.

The Website uses two main types of cookies: “session” (session cookies) and “permanent” (persistent cookies). “Session” cookies are temporary files that are stored on the User’s terminal equipment until they log off, leave the website, or switch off the software (web browser). “Permanent” cookies are stored on the User’s terminal equipment for the time specified in the parameters of the cookies or until they are deleted by the User

The web browsing software (web browser) usually allows the storage of cookies on the User’s terminal equipment by default. Users of the Website may change their settings in this respect. The Internet browser makes it possible to delete cookies. It is also possible to automatically block cookies Detailed information on this subject is contained in the help or documentation of the Internet browser.

Restrictions on the use of cookies may affect some of the functionalities available on the Website.

Cookies placed in the Service User’s terminal equipment and used may also be used by advertisers and partners cooperating with the Service Operator.

We recommend reading the privacy policies of these companies to understand the use of cookies used in statistics: Google Analytics privacy policy.

Cookies may be used by advertising networks, in particular the Google network, to display advertisements tailored to the way you use the Website.

To this end, they may store information about your navigation path or the time time spent on the site.

Regarding the information on user preferences collected by the Google advertising network, the user can view and edit the information resulting from the cookies using the following tool: https://www.google.com/ads/preferences/.

Server logs

Information about certain user behaviour is subject to logging at the server layer. This data is used exclusively for the administration of the website and to ensure that the hosting services provided are as efficient as possible.

The resources viewed are identified by URLs. In addition, the following may be recorded:

(a) the time of arrival of the request,

(b) time of sending of the response,

c) name of the client station – identification via HTTP protocol,

d) information on errors which occurred during the execution of the HTTP transaction,

e) the URL of the page previously visited by the user (referer link) – if the Website was accessed via a link,

f) information about your browser,

g) information about your IP address,

h) the above data is not associated with specific visitors,

i) the above data is used only for the purpose of server administration.

Data sharing

Data shall only be shared with external parties within the limits of the law.

Data enabling the identification of an individual shall only be shared with the consent of that individual.

The Operator may be obliged to provide information collected by the Website to authorised bodies based on lawful requests to the extent of the request.

Managing cookies – how to give and withdraw consent in practice?

If you do not wish to receive cookies, you can change your browser settings. We stipulate that disabling cookies necessary for authentication processes, security, maintenance of user preferences may make it difficult, and in extreme cases may make it impossible, to use the websites.

If you have any questions or concerns about the Privacy and Cookies Policy, the Terms and Conditions of the

Ostendi Service, the Terms and Conditions or the Terms and Conditions for SMS payments on the Ostendi Service should be addressed to: pomoc@ostendi.pl.